Onsite Events

• The guests agree to be responsible for any damages done to the premises during the period of time the premises are under guest control or for an independent contractor hired by the guest. Liability for damages to the premises will be charged accordingly.
• Scotch tape, nails, pushpins, or potentially damaging fasteners may not be used on walls or ceilings.
• We reserve the to inspect and control all functions being held on premises.
• We reserve the right to limit the noise volume in our banquet rooms.
• Room setup for all events is at the discretion of the restaurant and need only meet the set up requirements of the original quote.
• All special room set-up requests must be made no more then 30 days prior to the event and may require additional charges if not requested at the time of the original quote.

Deposits / Billing

• A deposit determined by an Island Brother’s representative is required for all bookings.
• All functions must be paid in full seven days prior to the date of the event.
• Payment must be in the form of cash, check or a major credit card (Visa, MasterCard, American Express). A 3% surcharge will be added for all credit card purchases at the sole discretion of Island Brother’s Catering.
• Groups must provide a major credit card for the balance of the function when requested.
• All parties are subject to North Carolina and Federal sales tax.
• The guaranteed number must be emailed or submitted in written form 7 days prior to the event. The guaranteed number is the minimum your group will be charged. Should the number of guests exceed this number, you will be charged for the number of guests served. If no guarantee is communicated to the restaurant in the time period above, we will consider your last agreed number the minimum your charges will be based upon. Any additional entrees requested, after the guaranteed count is received, will be at the Chef’s discretion and based on availability.
• If the guaranteed number is less than 70% of the original number of persons indicated on the letter of agreement prices are subject to change.

Alteration/Cancellation Policy

• All details including meal selection, number of guests expected, equipment rental requests, and special arrangements should be made four weeks prior to the event.
• If event times change after booking please contact the restaurant who will make every effort to accommodate your request; otherwise the original time requested will be adhered to.
• If a confirmed event is canceled your deposit will be the minimum cancellation charge and will increase according to the schedule below. All deposits are non-refundable but may be refunded at the sole discretion of Island Brothers Catering.
• Island Brother Catering shall not be liable for failure to perform this Agreement due to any “Act of God” or cause beyond the company’s control nor for any consequential or special damages.
• Client agrees to pay reasonable attorney and all collection agency and other fees and expenses which may be incurred by the company in the collection of unpaid invoices or any part thereof.

If a group cancels any food and beverage function as outlined in your contract, the following maximum fees may apply Island Brother Catering will do it’s best to limit penalty fee to cover actually lost expenditures up to the following:

30 days to 7 days: 25% of the total estimate
6 days or less: 50% of total estimate